Full Service Payroll
OUR PROCESS
Payroll mistakes are costly — late deposits, miscalculated withholdings, and missed deadlines can mean IRS penalties and unhappy employees. We make sure none of that ever happens on your watch.
There are only three things you need to do:
01
Book a Consultation
We start by learning everything about your payroll setup — how many employees, pay frequency, your state and federal filing requirements, and any complexities like contractors, multiple pay rates, or benefits deductions. The more we know upfront, the smoother every pay period will be.
02
Sign Your Service Agreement
We send you a clear, straightforward service contract outlining the scope of payroll services, our turnaround commitments, and compliance responsibilities. Review it, share your questions, and we'll finalize everything with e-signature — fast, secure, and official.
03
Share Employee & Payroll Information
You provide us with your employee details — hours worked, salaries, tax withholding forms (W-4s), benefits deductions, and any payroll software access needed. This is the only information we'll ever ask you to send. We handle everything else securely from here.
We take it from here.
04
Payroll Processing
Before we touch anything, we do a thorough assessment of your books. We identify every inconsistency — miscategorized transactions, missing entries, unreconciled accounts, duplicate records, and anything that doesn't add up. You'll know exactly what we found and what we're going to fix.
05
Payroll Tax Deposits & Filings
We handle all required payroll tax deposits and filings on your behalf — including federal 941 filings, state payroll tax returns, and FUTA (940) reporting. Deadlines are tracked, deposits are made on time, and your business stays fully compliant with federal and state requirements — no penalties, no surprises.
06
Paystub Generation
Every employee receives a detailed, accurate paystub each pay period — clearly showing gross pay, all deductions, and net pay. We prepare paystubs ready for you to distribute directly to your team, formatted to your specifications.
07
Payroll Reports Delivered to You
After each payroll run, you receive a comprehensive Payroll Summary Report — a full breakdown of wages paid, taxes withheld, deductions processed, and employer contributions. Everything is documented, organized, and ready for your records or your accountant.
08
Year-End W-2 & W-3 Filing
When year-end arrives, we prepare and file W-2s for all employees and the corresponding W-3 transmittal with the Social Security Administration — accurately, on time, and without the year-end scramble. Your employees get their W-2s when they expect them, and your business stays compliant heading into tax season.
09
Ongoing Support
Payroll questions don't always wait for a scheduled meeting. Your dedicated Account Lead is available during US business hours for new hires, terminations, rate changes, and anything else that affects your payroll between pay periods. One point of contact, always responsive, always on top of it.