Controller Service
OUR PROCESS
A Controller is the financial backbone of any well-run organization — the person who ensures your books are accurate, your reporting is reliable, and your internal controls are tight. We provide that function at the fractional level, so you get the oversight and rigor of a seasoned Controller without the full-time overhead.
There are only three things you need to do:
01
Book a Consultation
We start by getting a clear picture of your accounting operations — your current team structure, reporting requirements, close timeline, existing controls, and any compliance obligations specific to your industry. This conversation shapes everything we build for you.
02
Sign Your Service Agreement
We send over a service contract that clearly defines the scope of your Controller engagement — the functions we oversee, reporting cadence, and deliverable timelines. You'll know exactly what to expect before we begin.
03
Share Access to Your Accounting Systems
You grant us access to your QuickBooks Online, Xero, or equivalent platform, along with any supporting tools used for billing, payroll, or expense management. We review existing chart of accounts, current procedures, and any prior reports so we can hit the ground running.
We take it from here.
04
Accounting System Review & Cleanup
Before we can build reliable reporting, we need clean books. We conduct a thorough review of your chart of accounts, transaction coding, and historical entries — identifying and correcting misclassifications, duplicate entries, and structural issues that undermine the accuracy of your financial statements. We fix the foundation first.
05
Internal Controls & Process Documentation
We assess your existing financial workflows and implement internal controls designed to prevent errors, reduce fraud risk, and ensure consistency across your accounting operations. We document standard operating procedures for your team so every process is clear, repeatable, and audit-ready — regardless of who's in the seat.
06
Monthly Close Management
We own and manage your monthly accounting close — reconciling all accounts, reviewing journal entries, ensuring cutoffs are respected, and producing accurate, GAAP-compliant financial statements on a consistent schedule. No more close processes that drag into the following month or financial statements you can't fully trust.
07
Financial Reporting Package
Each month, you receive a complete financial reporting package — including your Profit & Loss Statement, Balance Sheet, and Statement of Cash Flows, prepared in accordance with US GAAP standards. Reports are formatted for leadership review, investor presentation, or lender requirements — clear, accurate, and delivered on time.
08
Audit & Compliance Readiness
Whether you're preparing for an external audit, a lender review, or a due diligence process, we keep your books in a state of continuous readiness. We maintain organized, well-documented workpapers and support your CPA or auditors directly — reducing audit friction and protecting your credibility with every stakeholder who reviews your financials.
09
Ongoing Oversight & Support
Your fractional Controller remains actively engaged between close cycles — available during US business hours to review transactions, answer accounting questions, support your internal team, and flag issues before they compound. Think of us as the financial leadership layer your business has always needed but never had to carry on payroll.